Our purpose is to preserve New Zealand's whitewater resources and enhance opportunities to enjoy them safely.

Whitewater NZ Constitution

Key to amendments by AGM year: 2000, 2002, 2003, 2005, 2010, 2015, 2016. At the 2005 AGM, all clauses were renumbered sequentially.

  1. Name

    The name of the Association shall be Whitewater New Zealand (Incorporated).
  2. Objects

    The objects of the Association shall be:
    1. The promotion and encouragement of recreational canoeing in New Zealand.
    2. To act as the prime representative of recreational canoeing in New Zealand.
    3. To take or defend such legal or other lawful proceedings as may from time to time be necessary for the proper conduct of the affairs of the Association and the fulfilment of its objects.
    4. To purchase, hire or otherwise acquire any equipment or offer expert advice/representation which may from time to time be considered necessary for the improvement or encouragement of canoeing.
    5. To affiliate with any International or National Association with a view to furthering recreational canoeing compatible with these objects.
    6. To maintain an active interest in the preservation of canoeable waterways.
    7. The promotion of access to waterways and preservation of whitewater resources.
    8. To collate and make available all possible information concerning canoeable waterways, access to waterways and safety precautions.
  3. Membership of the Association

    shall be:
    1. Member Clubs - such corporate canoe clubs domiciled in New Zealand, whether incorporated under the Incorporated Societies Act 1909, or in any other manner, as shall apply and be accepted in accordance with the rules hereinafter appearing.
    2. Associate Members - organisations such as outfitters, outdoor centres and clubs.
    3. Individual Members - such members as pay the individual membership fee as set by the Annual General Meeting each year, or who pay a monthly membership fee at or above the minimum monthly level set by the Annual General Meeting each year.
    4. Family Members - such members as pay the Family Membership fee as set by the AGM each year.
    5. Life Members - Such members are elected at any Annual General Meeting of the Association and receive all rights and privileges of membership without payment of subscriptions.
    6. Supporters - Such members choose to be represented by the Association, and receive regular communications. No membership fee is payable by Supporters.
  4. All applications for membership shall be made using the form prescribed by the Executive.
  5. Each application for membership shall be considered and accepted or rejected by either the Membership Officer, Treasurer or Administration Officer.
  6. Any member whose membership subscription has expired and has not been renewed shall be deemed to be unfinancial. Unfinancial members will not receive any benefits of membership, except at the discretion of the Executive.
  7. Termination of membership

    1. Any member club wishing to resign from the Association may do so by its secretary sending its resignation to the Administration Officer of the Association, supported by a copy of the resolution passed in accordance with the requirements of the rules of such member club authorising such action.
    2. Any Individual Member, Family Member or Associate Member wishing to resign from the Association may do so by advising the Association in writing.
  8. If in the opinion of the Executive the conduct of any member is such as appears to endanger the character, good order or welfare of the Association, or is such as will bring discredit to canoeing, or for any other reason it appears desirable that the member shall cease to be a member of the Association, then the Executive after hearing from the member, may by resolution suspend such member from membership of the Association until further notice.
  9. The circumstances and action taken under the foregoing rule 8 shall be reviewed at the next Annual or Special General Meeting and the suspended members shall then by resolution be reinstated or expelled.
  10. Suspension or Expulsion shall not relieve or discharge any member from payment of any subscription or other monies due to the Association as at the date of a suspension or expulsion.
  11. Patron, Officers and Delegates

    The Association shall have a Patron and the following Officers: (The Executive)

    1. President
    2. Vice-President
    3. Treasurer
    4. Conservation Officer
    5. Education Officer
    6. Safety Officer
    7. Access Officer
    8. Communications Officer
    9. Membership Officer
    10. Newsletter Editor
    11. Webmaster
  12. The Patron and Officers shall be elected at the Annual General Meeting. The Officers shall be elected from nominated members of the Association. Any Officer who during their term of office ceases to be a member of the Association shall also cease to be an officer of the Association.
  13. Nominations for Patron and Officers shall be submitted by members in writing and be in the hands of the Administration Officer of the Association fourteen days before the date of the Annual General Meeting. When two or more nominated candidates are available for office, then election to that office shall be by ballot. The members attending the Annual General Meeting shall have the right to fill any office for which nominations have not been made. The Executive shall have power to fill any vacancies that occur throughout the year.
    1. Each Member Club shall be represented at the Annual General Meeting by a delegate or delegates duly elected for that purpose according to the rules of the club represented. The delegate or delegates may cast votes to the value of the Member Club's current financial membership of the Association, to a maximum of fifty votes per Member Club delegate.
    2. Life Members, Individual Members and Family Members may attend the Annual General Meeting and may cast a single vote.
    3. Associate Members and Supporters may attend the Annual General Meeting but are not permitted to vote.
  14. The affairs of the Association shall be conducted by an Executive which shall comprise the Officers of the Association.
  15. Each Officer may convene a standing committee for their area of canoeing.
  16. Officers shall arrange for the minutes of all committee meetings to be forwarded to the Association Administration Officer.
  17. An Administration Officer shall:
    1. be appointed each year by the Executive of the Association.
    2. perform all secretarial duties required by the Executive Committee including the keeping of complete Minutes of all meetings of the Association and its committees.
  18. Meetings

    There shall be an Annual General Meeting held not later than six calendar months after the end of the Association's financial year.

    At such Annual General Meeting the business to be considered shall be:

    1. The Annual Report
    2. Financial Report and Balance Sheet
    3. The election of Patron and Officers
    4. The notified motions and remits
    5. The date and place of the next Annual General Meeting
    6. The awarding of the Canoeist of the Year award
    7. Other general business.
  19. All 'notices of motions and remits' to be considered at the Annual General Meeting shall be in writing and shall be in the hands of the Association Administration Officer thirty days prior to the date set for the meeting.
  20. Upon notice in writing requesting a Special General Meeting signed by individual members or club officers representing not less than 25% of the Association's total membership being delivered to the Administration Officer, the Administration Officer shall convene a Special General Meeting to be held not later than thirty days after receipt of such request. Certified copies of the relevant minutes in the club's minute books shall accompany the request.
  21. Upon notice as in Rule 21 all Executive powers shall cease.
    1. The Administration Officer of the Association shall notify each officer and member by notice in writing, of the time, date and place of the Annual General Meeting. Such notice shall be forwarded not less than fourteen days prior to the date of such meeting and shall include a copy of the agenda and notified motions and remits. Within thirty days of the meeting the Administration Officer shall send a copy of the minutes to each member.
    2. Special General Meetings may be called by any meeting of the Executive or by the President. Members shall be notified as per the conditions of clause 23(a).
  22. Executive Meetings

    Meetings of the Executive shall be convened from time to time as the business for consideration warrants.
  23. The Association Administration Officer shall convene an Executive meeting by forwarding a notice in writing, by email, by facsimile or by telephone, or any such other methods as appropriate, to each officer prior to the date set for such meeting. A copy of the minutes of each Executive meeting should be available to any officer on request within twenty-one days of the meeting.
  24. Voting

    The President or in his or her absence the Vice-President, or in the absence of the President and Vice-President an officer of the Association elected by those present as chair, shall preside over all Annual General Meetings, Special General Meetings and Executive meetings.
    1. At the Annual or Special General Meeting each financial club represented by a delegate shall be entitled to its full number of votes. No delegate may represent two clubs. Club vote and delegate entitlement shall be identical. At any Executive meeting each officer present other than the Chair shall be entitled to one vote.
    2. Any Individual member may nominate another member to vote on their behalf provided the Chair is notified prior to voting and that the meeting be advised of this.
  25. The Chair at any Meeting or meeting shall remain neutral and shall not vote except in the case of equality of voting when the Chair shall have a casting vote.
  26. At the Annual or Special General Meeting and at the meeting of the Executive and Standing or Special Committees all resolutions shall be decided on the vote of the majority of those present and voting, with the exception of those relating to "Special Business" as defined in rule 30 hereunder which shall require a two thirds majority.
  27. Special business referred to in Rule 29 shall be:
    1. the making, altering or deleting of any rules or by-laws.
    2. any matter arising under Rules 8 or 9.
    3. any matter dealing with the capital funds of the Association.
  28. At all meetings any resolution put to the vote shall be decided on the voice or on a show of hands, unless before the result is decided a ballot is demanded by not less than three members present and entitled to vote.
  29. Associate members shall be entitled to be present at any meeting not in committee, the Associate Member shall not be entitled to vote or to address the chair except through a delegate of a Member Club or Individual Member, or Family Member or by invitation of the Chair.
  30. The quorum at an Annual or Special General Meeting shall be eight with not less than four financial member clubs being represented. The quorum at an Executive meeting shall be four.
  31. No rule shall be added to, altered or deleted except by a resolution passed at an Annual or Special General Meeting, after due notice has been given to all members. No change of Rules shall be valid or operative until it has been accepted by the Registrar of Incorporated Societies. (Note also rules 20 and 23.)
  32. No addition to or alteration of the objects, personal benefit or dissolution rules (i.e. rules 2, 46 and 49 respectively) shall be approved if the change alters the exclusive charitable nature of the organisation. Furthermore, the provisions and effect of this clause shall not be removed from this document and shall be included and implied in any document replacing this document.
  33. A motion to rescind a previous resolution of the Annual or Special General Meeting or Executive shall not be accepted unless rules 20, 23 and 25 have been complied with.
  34. Finance

    The financial year for the Association shall be from April 1st until March 31st.
  35. Membership fees shall be fixed by resolution at the Annual General Meeting.
  36. The Association funds shall be lodged in bank accounts at such bank as the Executive may from time to time determine. Specific accounts limited to sums which shall be determined by the Executive from time to time may be opened and withdrawals from such account shall be under the control of authorised officers. All accounts are to be balanced quarterly and at other times as may be required by the authorised officer and a statement analysing expenditure with all supporting documentation is to be sent to the Treasurer for reimbursement.
  37. All monies received by the Administration Officer or Treasurer shall be paid to the credit of the Association's account. Any monies received by any member as an agent of the Association shall be forthwith remitted to the Association Administration Officer or Treasurer. The Association Administration Officer or Treasurer shall have power to endorse all cheques on behalf of the Association.
  38. All payments shall be by cheque, or other method of funds transfer, drawn on the Association's Accounts. All cheques or other method of funds transfer, so drawn shall be signed or approved by any two of the following: Treasurer, Administration Officer, an authorised Executive officer, any authorised member. These shall be approved by resolution of the Executive from time to time.
  39. All accounts shall be either passed for payment by the Executive before payment is made, or if payment is made between meetings such action shall be confirmed at the next meeting.
  40. A suitably-qualified accountant shall be appointed by the Executive each year to undertake a review of the Association's financial statements. The reviewer shall not be an officer of Whitewater NZ. They shall review the accounts of the Association and are authorised to call for the production of all books, papers and documents relating to the affairs of the Association.
  41. The Executive shall have the power to borrow and may borrow for the purpose of the Association from any person or persons, bank or corporation any sum or sums of money on the security of all or any of the property of the Association by mortgage charge, bank overdraft or other manner secured upon such terms as the Executive deems fit.
  42. The Association shall at no time dispose of by sale, default or otherwise any real property or its interest under lease, licence, permit or otherwise, in any such real property except by resolution passed at a General Meeting after due notice of motion proposing such disposal has been given in writing prior to the Meeting.
  43. No member of the Association or any person associated with a member shall participate in, or materially influence any decision made by the Association in respect of the payments to or on behalf of that member or associated person, of any income, benefit or advantage whatsoever. Any such income shall be reasonable and relative to that which would be paid in arms length transaction (being the open market value).
  44. The Common Seal

    There shall be a Common Seal of the Association having thereon the words "The Common Seal of Whitewater NZ (Incorporated)." The Seal shall remain in the custody of the Administration Officer of the Association.
  45. The Seal shall not be affixed to any document save by the authority of the Executive and then in the presence of the Administration Officer or Treasurer and one of two officers appointed for the purpose. The person witnessing the affixing of the Seal shall sign every instrument to which it is affixed.
  46. Dissolution

    A majority of Officers and delegates present and entitled to vote at a Special General Meeting convened for the purpose may resolve that the Association be wound up as from a date to be specified in the resolution and may also direct the disposal of funds and property of the Association. Any surplus assets upon winding-up will be distributed to another tax exempt organisation. Notice of such resolution shall be sent to the Registrar of Incorporated Societies.
  47. The Registered Office of the Association shall be at the residential address of the current Administration Officer or other address as decided by the Executive Committee and due notice of every change of Registered Office shall be given to the Registrar of Incorporated Societies.
  48. General

    The decision of the Executive on the construction or interpretation of any rule or on any matter not contained in these Rules, but, pertinent to, or affecting the Association shall be conclusive and binding on all members.
  49. That wherever the rules herein describe communication from Whitewater NZ to members as 'in writing', such communication may instead be in the form of an email to members, combined with a notice on the home page of the Whitewater NZ website.
  50. That wherever the rules herein describe communication from members to Whitewater NZ as 'in writing', but not specified as requiring a signature, such communication may be in the form of an email.
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